Sole trader registration

Registering as a sole trader is technically easy, which is exactly why people rush it. The consequences are asymmetric: the application takes a minute, but you live with the group and the activity codes you chose until the year ends.

We handle the registration together with the decision about how the business will actually work: which group, which activities, whether VAT is needed, whether a cash register is.

What the service covers

• going through your situation: who your customers are, what volumes to expect, whether there will be staff;
• choosing the single-tax group or the general system, with the consequences explained;
• selecting activity codes for what you will actually do, not “just in case”;
• preparing and filing the registration application;
• the application for the simplified system, within its deadline;
• tax registration, and VAT registration where it is needed;
• advice on cash registers where the activity falls under the requirement;
• help opening a bank account and setting up the electronic cabinet.

The group is the decision that matters

Group two is cheaper but restricts who you may sell to: individuals and other single-tax payers. One invoice issued to a company on the general system, and the group can be lost retrospectively. Group three carries no such restriction, but the rate is charged on turnover.

The general system looks like the worst option until costs make up a large share – then it often beats group three. We calculate all three scenarios on your numbers; that is part of the registration, not a separate service.

What differs between the groups, and how to change them later, is on the sole trader bookkeeping page. We do not work with group one.

Activity codes: why more is not better

A common mistake is to register twenty codes for the future. Some activities are incompatible with the simplified system, and merely holding such a code raises questions. We register the codes you will actually trade under and add the rest when they are needed.

After registration

Deadlines start running from the day of registration: the social contribution accrues regardless of income, and the return is filed on the group’s schedule. You can keep the books yourself or hand them to us – then the calendar stops being your problem.

If the sole trader format turns out to be wrong, there is company registration; and if you need to wind up, closing the registration.

What it costs

It depends on whether you need only the registration or the scenario calculations, VAT and a cash register as well. We quote before starting.

Common questions

How long does registration take?

The registration itself takes a few working days. The conversation about which group to choose usually takes longer – and it is the best-spent time in the whole procedure.

Can it be done remotely?

Yes. Being in Ukraine is not required; the procedure runs under a power of attorney or through the electronic services.

When must the simplified-system application be filed?

For a newly registered sole trader, within the deadline the Code sets – otherwise you land on the general system automatically and wait for the next quarter. It is one of the two deadlines most often missed by people registering themselves.

Is a cash register needed straight away?

It depends on the activity and how you take payment. On the consultation we say plainly whether the requirement applies to you and what to do if it does.